Facilities Director

• Instantly retrieve policies, procedures, and regulatory updates across multiple sites.

• Standardise documentation to ensure consistent practices company-wide.

• Generate board-ready summaries of compliance and operational performance.

Facilities Manager

• Quickly answer “what’s the correct procedure?” when coordinating day-to-day operations.

• Standardise reporting and handover notes between shifts and sites.

• Streamline contractor and vendor communication with consistent templates.

Maintenance Technician / Engineer

• Access step-by-step procedures for repairs, servicing, and inspections instantly.

• Ensure the latest safety and maintenance updates are followed in the field.

• Translate technical manuals into clear instructions.

Health & Safety Officer

• Summarise regulatory changes into actionable site-level instructions.

• Standardise risk assessments and incident reports across facilities.

• Provide quick, consistent answers during audits.

Sustainability / ESG Lead

• Pull together consistent data and language for ESG and carbon reporting.

• Summarise sustainability initiatives for stakeholders.

• Ensure compliance with frameworks like GRESB, CDP, and local reporting rules.

Cleaning & Hygiene Supervisor

• Standardise cleaning checklists across multiple buildings.

• Ensure protocols are updated consistently after health regulation changes.

• Train staff quickly with simplified, step-by-step guides.

Communications Manager

• Produce clear, consistent updates for tenants, employees, and regulators.

• Summarise long technical reports into audience-friendly content.

• Standardise messaging across internal and external communications.

Security Manager

• Provide standardised incident reporting templates for guards across sites.

• Ensure access procedures and emergency protocols are always up to date.

• Summarise security audits into actionable recommendations.

Procurement / Supply Chain Lead

• Compare vendor contracts and highlight differences instantly.

• Standardise procurement language across RFPs and tenders.

• Summarise supplier compliance requirements for quick review.

Training and Development Lead

• Convert technical manuals and policies into training-ready content.

• Ensure consistent training materials across all sites and roles.

• Provide instant answers to trainee questions with accurate, approved knowledge.

IT & Systems Manager

• Make BMS and IoT system documentation easily searchable.

• Summarise cybersecurity and IT compliance policies for non-technical staff.

• Standardise procedures for smart building operations across sites.

Legal & Contracts Team

• Summarise complex regulations into actionable requirements.

• Compare service-level agreements and contracts to flag obligations.

• Standardise compliance documentation across all properties.